Parowan City Justice Court Clerk

Parowan City is accepting formal applications for a full time Court Clerk.  This position performs a variety of complex clerical and routine administrative duties designed to expedite the functions, actions, judgements, processes, and procedures associated with the office of the City Justice Court.  Works under the supervision of the City Administrator and/or the Justice Court Judge.

ESSENTIAL FUNCTIONS

Serves as Terminal Access Coordinator (TAC); inputs and retrieves criminal information as needed to comply with record keeping requirements; compiles reports showing all court activity for the FBI, State Bureau of Criminal Identification, State Court Administrator, State Driver License Division, and Parowan City to facilitate case load analysis.

Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; dockets all financial matters for individual cases; assumes custody of funds and assures proper receipting of the same. Receives and processes payments for bail, fines and traffic tickets from state and local law enforcement issues receipts when needed, determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation. Make deposit of money received to bank on a daily basis.

Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures; opens and closes court as required, takes minutes; administers oaths, and performs other courtroom functions as directed.

Maintains record of court proceedings; types judgments, abstracts of judgment, supplemental motions, orders to show cause, commitments, garnishments and executions. Maintains official court dockets and case files; dockets official entries reflecting case facts, performs clerical tasks; receives, logs and files incoming citations and complaints.

Prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and refers to Judge for signature; sends copy to Police Department; notifies county or other jurisdiction if someone is arrested.

Receives telephone calls and refers to appropriate person; answers questions about trial or hearing schedules, and assists public in resolving questions regarding various civil processes and papers; provides information about court procedures and schedules; sets appointments.

Receives and processes requests for small claims proceedings; explains procedures, collects fees and initiates docketing.

Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private counselors and public defenders, adult probation, city courts, and city offices.

Types various reports, memoranda, forms, abstracts and documents for the court.

Performs related duties as required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

     A. Graduation from high school or equivalent; AND

     B. Two (2) years of experience related to above or similar duties; OR

     C. An equivalent combination of education and experience.

2. Knowledge, Skills, and Abilities:

Working knowledge of telephone operations and receptionist functions; legal and court terminology; basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing.

Typing skill at 60 words per minute; computer skills.

Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; communicates effectively and confidently in stressful and difficult situations, ability to deal regularly with conflict; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co­workers, appointed officials, professionals, and the public.

3. Additional/Special Qualifications:

Must possess and maintain a valid Utah Driver License.

Must be eligible to serve as a notary.

Must be eligible to receive security clearance for access to State computer (BCI, DLD, NCIC, MVRG, INLETS)

Must become justice court clerk certified and successfully complete annual court training provided through the office of the State Courts.

4. Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and guided problem solving.

Parowan City is an Equal Opportunity Employer.

Wage: $17.55 - $19.46 DOE

Benefits Include: Medical, Dental, Vision, Life, 401K

Completed applications may be emailed to: callie@parowan.org; mailed to Parowan City Recorder, PO Box 576, Parowan, UT, 84761; or delivered in person to the Office of the City Recorder in the Parowan City Offices, 35 E 100 N, Parowan, UT 84761.  Applications will be accepted until Friday, May 28th, 2021, at 12:00 p.m.